Tips & Tricks for Hosting Inclusive Events

At Voice of Albertans with Disabilities (VAD), we believe every event should be welcoming, accessible, and inclusive. Here are some simple tips and tricks to help you create events where everyone feels comfortable and included:

1. Choose an Accessible Venue
Ensure there are ramps, elevators, and wide doorways.
Check for accessible washrooms and clearly marked signage.
Provide accessible parking close to the entrance.

2. Communicate Clearly
Share accessibility details in advance (e.g., wheelchair access, ASL interpretation, quiet spaces).
Offer information in plain language.
Provide multiple ways to register (online, phone, in person).

3. Consider Different Needs
Offer seating options with clear sightlines.
Ensure good lighting and sound quality.
Provide dietary options (allergies, cultural considerations, vegetarian/vegan).
4. Use Inclusive Language
Use respectful and people-first language.
Avoid jargon or acronyms without explanation.
Recognize diverse cultures, identities, and experiences.

5. Plan for Sensory Inclusion
Offer a quiet space for people who need a break.
Avoid flashing lights or sudden loud noises when possible.
Share schedules ahead of time so participants can plan.

6. Ask & Adapt
Invite participants to share their accommodation needs when registering.
Be open to feedback and make adjustments when needed.

Remember: An inclusive event isn’t about being perfect—it’s about being thoughtful, flexible, and willing to learn. Small changes make a big difference in creating a space where everyone belongs. For more resources or guidance, contact VAD at 780-488-9088 or vad@vadsociety.ca.